Global Claims Index

From either the global or client level, the Claims Index allows you to view all claims in one place.

Global Claims Index

To get a global view of all claims on your MainEvent site, the best place to start is the Global Claims Index. So let’s find out how to get there, shall we?

You begin this journey as you begin most any on MainEvent, at the navigation menu. Click Claims in the global navigation menu and select Claims Index.

This will bring you to the Global Claims Index. For more information about index pages and their functionality, please check out our article here.

The claims index will, as we’ve now stated three times, display all your claims. But what details can you glean about those claims? The default columns are: Payroll ID, Month, Quarter, Event, Event Date. Expense Date, Payee, Status, Receipt, Location Name, Program, Region, Units, Unit Rate, Amount, Agency Fee Percentage, Amount with Fee, Pay Date, Payroll Period End Date, Category, Type, Submission Time, Attestation Time, Approver, Claim Comments, Pay Department Comments, Approved Note, Declined Note, Claim Description, Parent Chain, Chain, Street Address 1, City, State/Province, Postal Code, Supervisor, Hours Variance, Vendor Name, No Receipt Explanation, Transaction Date, and Route Segment.

If that’s not enough info for you straight out of the box, there are also the following options to add in if you need them: Claim ID, Payee Last Name, Position Type, Event ID, Approved Time, Processed Time, and Exception.

So, that’s a lot of information. Let’s break it down.

Payroll ID

The ID used by your payroll system to assign the claim to the person getting paid

Month

The month that the claim was submitted

Quarter

Q1, Q2, what quarter of the year was the claim submitted.

Event

Links to the event that the claim was made against

Event Date

The date that the event took place

Expense Date

The date the expense was incurred

Payee

The person making the claim

Status

The status of the claim (Submitted, Approved, Withdrawn, Paid)

Receipt

An image file of an uploaded receipt

Location Name

The name of the venue at which the event took place

Program

The name of the program under which the event is assigned

Region

The region within the market hierarchy under which the event falls

Units

A multiplier of the Claim Rate. If the claim is being made for 8 hours of time, it’s 8 units. If the claim is being made for parking, it’s one unit

Unit Rate

How much each unit claimed is worth (hourly rate, etc).

Amount

The total amount being claimed. Could be the same as the unit rate, could be different

Agency Fee Percentage

The percentage fee charged by a staffing agency (if used)

Amount with Fee

Total amount of the claim with the agency fee included

Pay Date

What day the payee will get paid

Payroll Period End Date

The last date of the payroll period under which the claim is included

Category

The umbrella category under which the claim is organized (time, distance or amount)

Type

The actual claim type (hours worked, expense, mileage, gas, etc)

Submission Time

What time the claim was submitted to the system

Attestation Time

Only available to programs using claims attestation. What time the staff user submitted their attestation.

Approver

The name of the management user who approved the claim

Claim Comments

Pay Department Comments

Any comments from the folks at payroll

Approved Note

Any comments made when approving the claim

Declined Note

The note assigned when declining the claim

Claim Description

A manually entered or system generated message outlining the claim

Parent Chain

Parent Location Chains allows you to create nested chain entries so that subsidiary chains can be tied to their parent chain (ie. Walmart = parent, Sam’s Club, Neighborhood Market, Walmart Superstore = chain)

Chain

Subsidiary chains nested within a Parent Chain

Street Address 1

The main street address for the event venue

City

The city within which the event venue is located

State/Province

The state or province within which the event venue is located

Postal Code

The zip or postal code for the event venue

Supervisor

The supervisor assigned to the staff user

Hours Variance

The amount of time difference between the primary time-based claim and the hours for the shift

Vendor Name

The name of the vendor who sold the goods being claimed

No Receipt Explanation

The reason given for being unable to attach a receipt with the claim

Transaction Date

The date that the expense was incurred

Route Segment

Which portion of the travel route is the claim being submitted for

Claim ID

The unique ID assigned to the claim

Payee Last Name

The last name of the person who will receive payment from the claim

Position Type

The position type assigned to the shift that the claim is submitted against

Event ID

The unique ID for the event the claim was submitted for

Approved Time

The timestamp for when the claim was approved

Processed Time

The time that the payroll company processed the claim for payment

Exception

The reason why a claim was approved when it may not strictly fall within the standard limits/regulations